Corporate Office

In a large corporation, there are many moving parts – multiple personnel, collaboration between departments, tracking and administration, and so on. You probably have systems that work and systems that don’t. There are probably areas of your business that run like clockwork, and areas that feel chaotic.

Some common indications that Alchemy Organizing could help are:

Let Alchemy Organizing develop systems that are designed uniquely for your business and team.

The Challenge

A department was being relocated to a smaller space. They went from a location with separate closed offices to an open-concept cubical layout and they needed to downsize from 20 filing cabinets to 8. They didn’t know where to start, they didn’t have anyone to lead the initiative, and they didn’t have the time to spend on the project, as they had projects with firm (and looming) deadlines.

Alchemy Approach

• Worked with department manager to discern requirements, objectives and a definition for success
• Met individually with staff members and uncovered a lack of systems for project management and task tracking
• Created a manageable structure to review the contents of all 20 filing cabinets and helped make decision on what wasn’t required
• Created a review system to help staff get rid of unnecessary paper or pass it on to the appropriate personnel
• Worked with staff to create electronic systems (as opposed to paper) to improve efficiency and collaboration

The Result

• 20 filing cabinets to 6 half full filing cabinets and 2 completely empty filing cabinets
• Each person had personalized systems that worked with their habits to keep them on track
• Colour coded personal filing systems for each of the staff for better tracking of projects & to-do items
• Each person shed between 50 – 80% of unnecessary paper at their workstation
• The team found they were able to complete tasks and projects faster and had information at their fingers tips
• They knew project status and deadlines at a glance
• The team was less stressed and felt better able to handle their enormous workload