Category Archives for "Alchemy Organizing"

What a Difference a Month Can Make

November 01, 2019

The nicest surprise has been that I haven’t missed any of the things I’ve stopped doing. I did expect some resistance and struggle and there has been none.

I will say however that right up till midnight of Sept. 30th, I wasn’t sure I would actually be able to even start never mind carry through with what I had set myself. I watched tv and ate all the delicious and yet bad for me stuff right till the stroke of midnight. And as soon as that happened, I just turned the tv off, picked up my phone and deleted about 40 Apps on it that I would not be needing. I knew then that I’d be fine. The decision had been made.

The other thing I have started noticing is that I don’t know what to do without the tech. The phone had so many Apps that entertained me for minutes and hours at a time when I had some free time. All that freed up time is making me antsy, which makes me reach out for the phone to while away a few free moments, only to discover that, nope, nothing there to help me with that. I put down the phone to gaze at my navel and gather wool as they say. It’s so uncomfortable and so boring and so wonderful all at the same time. This, afterall, is what I went looking for – that place where the old habits are no longer available so there is no option but to find something new, different and better for me.

Now, I believe, the real work can begin. As the overwhelmed plate begins to empty and the head begins to see straight, I will begin seeing what’s what and then, hopefully, begin making different and informed decisions about what I want back on and what will permanently stay off and what new stuff will come in.

I’m a little excited and a lot hopeful.

How to Organize Your Office

So you want to get organized?

Whether you occupy the corner office, a cubicle, or a little nook at home as your office, maximizing your workspace – and your productivity – means organizing your information. Most people feel they are far too busy to get organized “right now,” that they should wait until they have more time on their hands. All organization really is asking and answering a few key questions. Investing as little as a few hours asking and answering these questions can get you quickly back on track at work and as a result in your personal life.

Here are ten steps to follow for a more efficient and tidy work space that you will love being more productive in:

1. Decide to get organized

Disorganization is a result of a whole bunch of unmade decisions and if you dive in without a full commitment and a plan, the potential for going right back to where you started is pretty high with a lot more time and energy being expended than was necessary.

2. Understand your work style

Do you like to have things tucked away or are you the type of person where out of sight means out of mind? Are you a paper person (need to touch and feel it?) or do you prefer going electronic as much as possible? It is easier to find a system that works around your habits than you having to work around a cookie cutter system.

3. Scan your space

Does you current work area reflect your style? What do you see that is working for you and what bothers you the most? How would you have it look and feel like in your ideal world?

4. Start at one end

To get more done in less time, start from one end of your space and systematically work your way across to the other end, making sure you touch everything in your way as you go.

5. Sort by category

As you touch an item, categorize it and gather it with others like it in one spot: newspapers, magazines, promo items, reports, TO-DOs, To-File, To-Read, office supplies, books, etc. “This focuses the decision-making process. The key here is not to stop and think about each item - just sort - discarding the obvious.

6. Ask questions

To help with the decision making process, ask yourself questions as you sort and purge: Is this still relevant to me and my business/my role? Do I have duplicate copies? Is the same document available online?

7. Purge by category

Now that you have all your information categorized, tackle them one at a time with the easiest first. Go through the stacks quickly discarding everything you don’t need and keeping what you do. Don’t stop to look at things you need to take action on, just keep purging and keep aside your TO-DO items for handling after the organizing process.

8. Organize by category

All that remains is what you actually want and need (is it 20% of what you started out with? J). Look at the space you have, figure out who else needs access to the information and then decide where best you want to find each type of information and “file” it. Your knowledge of your organizing style will come in handy here.

9. Position your equipment

There are silent stressors in and around your workspace that you may not even be aware of. Whether you are left or right handed will determine where on your desk your phone and computer equipment is placed. Moving things around will make all the difference in yours and your work space’s effectiveness.

10. Maintenance

At the end of each work day, use the last 10 to 15 mins to bring your space back to order ready for the next day. Coming into a fresh and clear work space the next day can have a huge impact on your mood and efficiency.​

Everything we do is a system. When we run into trouble, the wrong system may be in place. Taking the time to put the right one in place for yourself can reap immediate and long-term rewards of more time, space, resources and money.